How to Organize Your Genealogy Papers: A Guide for Beginners

How to Organize Your Genealogy Papers

Genealogy research can be a rewarding and exciting journey, but it can also be overwhelming. With so many documents to collect and organize, it’s easy to feel lost in a sea of papers. However, a well-organized genealogy research collection can make your journey much smoother and more enjoyable. In this article, we’ll provide you with tips and strategies for organizing your genealogy papers, making your research more efficient and rewarding.

1. Gather Your Documents

Before you can begin organizing, you need to gather all of your genealogy papers. This may include birth certificates, marriage licenses, death certificates, census records, military records, property deeds, family letters, photographs, and more. Take the time to thoroughly search your home, attic, basement, and any other places where you might have stored these documents.

2. Sort and Categorize

Once you’ve gathered your documents, the next step is to sort and categorize them. This will help you to quickly and easily find the information you need. You can sort your documents by:

• Individual: Separate documents for each ancestor you are researching.
• Document Type: Group together birth certificates, marriage licenses, death certificates, etc.
• Location: Organize documents by the location where the event took place.
• Time Period: Group documents by the year or decade in which they were created.

You can use folders, boxes, or even binders to separate your documents. Be sure to label each container clearly so you know what’s inside.

3. Create a Filing System

Once you’ve sorted and categorized your documents, it’s time to create a filing system. This will help you to keep your papers organized and easily accessible. There are many different ways to create a filing system, but here are a few ideas:

• Alphabetical System: Organize your files alphabetically by the last name of the ancestor you are researching.
• Chronological System: Organize your files chronologically by the year or decade in which the documents were created.
• Location-Based System: Organize your files by the location where the event took place. This could be by state, county, or town.

Consider using a combination of these systems to create a filing system that works best for you.

4. Store Your Papers Safely

Once you’ve organized your genealogy papers, it’s important to store them safely. This will help to protect them from damage and loss. Here are a few tips for storing your papers:

• Use acid-free folders and boxes: Acid-free materials will help to prevent your papers from yellowing and deteriorating.
• Store in a cool, dry place: Avoid storing your papers in areas that are exposed to extreme temperatures or humidity.
• Keep your papers flat: Don’t fold or bend your papers, as this can cause damage.

5. Digitalize Your Papers

Scanning and digitizing your genealogy papers can provide several benefits, including:

• Protection: Digital copies protect your original documents from damage or loss.
• Accessibility: You can access your documents from anywhere with an internet connection.
• Sharing: You can easily share your research with family members or other genealogists.

Use a high-quality scanner and save your files in a format that is compatible with various devices. Consider using a cloud storage service to back up your digital files.

6. Keep Track of Your Research

As you continue your genealogy research, it’s important to keep track of your findings. This will help you to avoid repeating your work and to ensure that your research is accurate. You can use a genealogy software program or a notebook to record your findings. Be sure to include:

• Source Information: Record the source of each document, including the title, author, date, and location.
• Notes: Record your thoughts and observations about the documents you’ve reviewed.
• References: Keep track of any books, websites, or other resources you’ve used in your research.

Conclusion

Organizing your genealogy papers can be a daunting task, but it’s essential for efficient and enjoyable research. By following these tips, you can create a system that will help you to keep your papers organized and easily accessible. Remember to store your papers safely and to keep track of your research as you go. With a well-organized genealogy collection, you’ll be able to focus on what matters most – uncovering your family history.